CTE Privacy Notice

Introduction

Churches Together in England is the national ecumenical instrument supporting and encouraging churches from a wide range of traditions to work together in unity. With churches drawn from the Anglican, Catholic, Pentecostal, Charismatic, Orthodox and Lutheran traditions, as well as Free Churches, Quakers and others, we unite one of the broadest range of churches in the whole of Europe.

Our vision is to create the space in which fruitful collaboration and mutual understanding can grow, so that we as churches work more closely together in our great task of sharing in God’s mission and making the gospel of Christ known in our nation.

The information you provide will be held in accordance with the General Date Protection Regulation (GDPR). We will do all we can to protect your privacy and to make sure any personal information you share with us is stored securely.

We value and respect everyone who connects with us. In line with our Christian beliefs, our aim is to be as clear as possible about how and why we use information you give us. If your questions are not fully answered by the information below, please contact our data protection officer who will be happy to help. Email [email protected] or telephone 020 7529 8131.

Compliance with GDPR underlies all of our personal information privacy practices. We also have a Data Protection Policy which governs how we use the information that we collect about you.

Keeping your data secure is very important to us. By providing your personal details you agree to allow Churches Together in England to contact you either on the basis of the consents you have given us or for our Legitimate Interests in accordance with current data protection regulations. We will never make your personal data available for marketing purposes to external individuals or organisations. For more information email [email protected].

How we collect information about you

By engaging with Churches Together in England, we may collect the following information about you in the following ways:

Information which you give us

We collect information about you when you communicate and engage with us. This includes (but is not limited to) the information you provide us with when you sign up to one of our mailing lists, fill out one of our ‘Contact’ forms, email us, respond to a survey or book into an event.

This can include your full name, address, email address, phone number, financial and credit card information, dietary preferences or accessibility requirements.

You may also provide us with your photo or video footage containing your image. We will publish images on our website where we have your explicit consent to do so.

Information we collect about you

By visiting and interacting with our website we also collect certain information about you automatically. This includes information about the browser you use, the type of computer, your means of connection to our site, the operating system and the Internet service providers utilized and other similar information, as well as information about your visit. This may include the date and time of your visit, clickstream to, through and from the website, how much time you spend on each webpage and how you interact with the website.

For all images and video that we take as CTE, we will ensure that all possible participants have a clear understanding of our processes and are able to give or withdraw their consent at any point to the retention and/or publication of their image(s).

Why we collect and process this information

We collect information about you for the following reasons:

Purpose	Legal grounds
Enabling us to contact and work with the most appropriate people in our Member Churches, Intermediate Bodies, Charities and Networks in Association, and other partner organisations.	The information is necessary for our legitimate interest of supporting, advising and resourcing CTE Member Churches, Intermediate Bodies, and Charities and Networks in Association, and other partner organisations.
Keeping those who have subscribed to our mailing list (CTe-News) updated with unity news, stories and events.	We will only keep you updated on the basis of the consent you have given us. You can unsubscribe from the mailing list at any time.
Enabling us to respond to contact made through our website.	We only contact you on the basis of the consent you have given us.
Enabling us to promote the work of Churches Together in England, share news and other information, e.g. through our website, CTe-News, webinars, broadcasts or podcasts.	The information is necessary for our legitimate interest of supporting, advising and resourcing CTE Member Churches, Intermediate Bodies, and Charities and Networks in Association, and other partner organisations.
Enabling us to run CTE events, e.g. the Enabling Group, Forum, conferences, webinars and other gatherings.	The information is necessary for our legitimate interest of supporting, advising and resourcing CTE Member Churches, Intermediate Bodies, and Charities and Networks in Association, and other partner organisations.
Receiving subscription income from Member Churches, Intermediate Bodies, and Charities and Networks in Association, and other partner organisations.	The information is necessary for our legitimate interest to properly administer subscriptions received and to maintain adequate and accurate financial accounts.
Enabling CTE to deliver Small Grants Funding programmes.	The information is necessary for our legitimate interest to properly administer applications received, to maintain adequate and accurate financial accounts, and determine the difference that the grants funding has achieved.
Enabling CTE to share academic research amongst peers and other interested parties e.g. Mission, Social Justice etc.	The information is necessary for our legitimate interest to properly share and attribute academic research.
Enabling CTE to work collaboratively and share contact details with other partners.	The information is necessary for our legitimate interest of working collaboratively with other partners.
Enabling CTE to undertake research to support its work.	The information is necessary for our legitimate interest of supporting, advising and resourcing CTE Member Churches, Intermediate Bodies, and Charities and Networks in Association, and other partner organisations.

Keeping us up to date with your details and contact preferences

Please tell us as soon as possible if any of your contact details change, so that we can keep our records up to date.

You can change the way we contact you or the kind of material we send you at any time by contacting us by mail, phone or email using the contact details above.

You can unsubscribe from our regular CTe-News emails at any time by using the ‘unsubscribe’ link on the MailChimp email you have received.

Disclosure of your information

At times we may share your information with others. The following is a list of who we will or might share your information with:

Our employees, contractors, Board members, and volunteers on a need-to-know basis.
Our current website developers and administrators – Created by Arc Ltd and Tim Coysh Web Design.
Analysts and consultants who might help us improve and optimise our website.
YouTube – hosts CTE and other embedded videos which are directly playable from our website. For more information about YouTube’s privacy policy, visit youtube.com/intl/ALL_uk/howyoutubeworks/our-commitments/protecting-user-data.
Vimeo – hosts embedded videos directly playable from our website. For more information about Vimeo’s privacy policy, visit vimeo.com/privacy.
MailChimp (names, email address, and any special interests only) who facilitate our regular emailings. For more information about MailChimp’s privacy policy, visit mailchimp.com/legal/terms.
Eventbrite who facilitate our event bookings. For more information about Eventbrite’s privacy policy, visit eventbrite.co.uk/help/en-gb/articles/460838/eventbrite-privacy-policy.
Zoom – video conferencing platform which stores basic account profile information. For more information about Zoom’s privacy policy, visit zoom.us/privacy.
Microsoft Teams – video conferencing platform which stores basic account profile information. For more information about Zoom’s privacy policy, visit learn.microsoft.com/en-us/microsoftteams/teams-privacy.
Google or Microsoft Forms – used on occasion e.g. to gather feedback after a CTE event. For more information about Google’s privacy policy, visit policies.google.com. For more information about Microsoft’s privacy policy, visit privacy.microsoft.com/en-gb/privacystatement.
Mentimeter – used on occasion e.g. to gather feedback after a CTE event. For more information about Mentimeter’s privacy policy, visit mentimeter.com/trust/legal/privacy-policy.
JotForm – used on occasion e.g. for Small Grants Fund Applications and Monitoring Reports, or for carrying out surveys. For more information about JotForm’s privacy policy, jotform.com/privacy.
Individuals who contact us asking for details of a Member Church, Charities and Networks in Association, or Intermediate Body will be directed to the name and contact details listed in these directories on our website.
Our professional advisors and consultants, including our solicitors and auditors.
IT system providers who have access to data so that we can ensure that our systems operate effectively and that we are running current versions of software.
Law enforcement authorities, statutory or regulatory bodies and other organisations which we may have a legal obligation to disclose information to.

Where we keep your personal data

All your personal information covered by this notice will be stored in the UK. We will not transfer your information outside the United Kingdom unless we are permitted to do so by law and we will inform you about such transfer before it is done.

Please note that our regular mailings are facilitated through ‘MailChimp’ which may process this data in the United States. ‘MailChimp’ participates in and has certified its compliance with the EU-U.S. Privacy Shield Framework and has agreed to abide by and process data in compliance with the Standard Contractual Clauses prescribed by UK Data Protection Law in order to provide an adequate level of protection for personal data. You have the right to unsubscribe from such mailings at any time.

How long do we keep your information?

The length of time we keep the information you have given us depends on the context in which you provided it.

We will only keep information that is necessary for us to fulfil our purposes as detailed above, including sending CTe-News mailings, administering CTE events, and for statistical purposes.

Your rights in relation to your data

You have a number of rights under data protection law. These include:

The right to access your personal data and to obtain certain information about it;
The right to rectify the data if it is inaccurate;
In some circumstances, such as when the data is no longer required or if the use of the data has no legal justification, the right to have that data erased;
In limited circumstances, the right to object to our handling of the data;
In limited circumstances, the right to restrict the handling of your data;
The right to obtain a copy of your data in a commonly used electronic form if the data is processed by automated means and the processing is based on your consent or contractual necessity.

More details about how these rights apply can be found in our Data Protection Policy; please contact [email protected] for more information.

You also have the right to withdraw your consent at any time when we rely on consent as a legal ground to justify our handling of your personal data. This would not affect the lawfulness of anything done before consent is withdrawn but it would stop us from continuing to use the relevant information. You can exercise your rights or obtain more information about them by contacting our Data Protection Officer by emailing [email protected] or phoning 020 7529 8131.

Viewing the information we hold about you

You may request details of all the information Churches Together in England holds about you by submitting a written request to our data protection officer. Please write to: The Data Protection Officer, Churches Together in England, 27 Tavistock Square, London WC1H 9HH, or email [email protected] or telephone 020 7529 8131.

Cookies

We make use of cookies to enable us to analyse how visitors to our websites are using them and what pages they are visiting. This enables us to customise and personalise the content on our website. Cookies make the interaction between users and websites faster and easier. Without cookies, it would be very difficult for a website to allow a visitor to fill up a shopping cart or to remember the user’s preferences or registration details for a future visit.

We use websites such as Vimeo and YouTube to embed videos on our websites and you may be sent cookies from them via our site. Please look at the cookie and privacy policies on these third party sites if you want more information about this.

We also use third party suppliers such as Facebook, Eventbrite and Google analytics and these suppliers may also make use of cookies.

As some of these third party services may be based outside of the UK and the EU, they may not fall under the jurisdiction of UK courts.

What is a cookie?

A cookie is a piece of information in the form of a very small text file that is placed on an internet user’s hard drive. It is generated by a web page server, which is basically the computer that operates a website. The information the cookie contains is set by the server and it can be used by that server whenever the user visits the site. A cookie can be thought of as an internet user’s identification card, which tell a website when the user has returned.

Last updated

This privacy notice was last updated in June 2023 but will be subject to regular review. Please revisit it each time that you consider giving personal data.